Agendas September 6, 2019

AGENDAS

Annual Meeting of the Membership

of the

Nevada Judicial Historical Society

Friday, September 6, 2019

Red’s Old 395 Grill

1055 S. Carson St.

Carson City, Nevada

Lunch from menu.   Please R.S.V.P. to Jason Sowards  775 684 1640

I. Call to order –Peter J. Smith,  Chairman

II. Approval of Minutes of Annual Meeting of September 21, 2018, as mailed

III. Treasurer’s Report – Janette Bloom, Treasurer

IV. Presentation of Annual Report for 2019 – Peter J. Smith, Chairman (hand-out only)

V. Project Progress Reports:

a. Oral histories: printing/binding/reformatting of those on-line 

Final version for John  Mendoza – Victoria Mendoza

Assignment to duties to expedite publication

b. Ten Cases exhibit – Jeff Kintop

c.  Nomination of further interview subjects

           d.  Discussion of hiring professional facilitators

e.  Status report re 9th Circuit Communications

VI. Election of trustees vacancy of Dennis Meyers, deceased, and any other vacancy

V. New Business

VI. Adjournment to Board of Trustees meeting

Annual Meeting of the Board of Trustees

of the

Nevada Judicial Historical Society

Friday, September 6, 2019

Carson City, Nevada

I. Call to order – Peter J. Smith, Chairman

II. Approval of the Minutes of the Board of Trustees meeting of March 22, 2019, as mailed

III. Set date for March Board meeting, 2020 and September Membership meeting

IV. Nomination and election of  Officers for any vacancies

V. New Business

VI. Adjournment

8-27-19

September 2019 Annual Meeting Minutes

Minutes of the 2018 Annual Meeting of the Membership

of

The Nevada Judicial Historical Society

September 21, 2018

Red’s 395 Grill

Carson City, Nevada

I. Call to Order – Jeffrey Kintop, Vice Chairman
The meeting was called to order by Vice Chairman Jeff Kintop at 12:46 pm.  Present were paid members Jeff Kintop, Jason Sowards, Susan Southwick, Janette Bloom, Terry Rankin, Dennis Myers, Clinton Case, Patricia Cafferata, Don Klasic, Karen Baggett, Justice Mark Gibbons, and Bill Maddox. A quorum was met. Also in attendance were Susan Southwick’s husband, and Jeff Kintop’s wife.

II. Approval of Minutes of September 15, 2017, as mailed
Justice Mark Gibbons moved to approve the minutes of the September 15, 2017 annual membership meeting, Susan Southwick seconded. All in favor.

III. Treasurer’s Report- Janette Bloom, Treasurer
Copies of the Treasurer’s report were available at the meeting, with finances current through December 31, 2017.
Money was spent with Judge Fondi’s plaque as well as the printing of a few oral histories. Two medallions were sold. Someone asked how many medallions the Society still has, but no definitive count was provided.
The question of dues notices came up, but they had not yet been distributed. The Secretary did not realize it was his responsibility to send those out, but stated he would do so. Some members chose to pay at the meeting.
Dennis Myers moved to accept; Karen Baggett seconded. All in favor to approve the Treasurer’s report.

IV. Presentation of Annual Report for 2018 – Vice Chairman Jeffrey Kintop for Chairman Peter Smith
Jeff Kintop read Peter Smith’s report, copies of which were available at the meeting. The one blank existing on the report were the number of paid memberships to date as confirmed by the Treasurer’s report, and that number was stated to be twelve (12) paid memberships.
The projects discussed were:
Joint Oral History Project
10 Cases Exhibit
Website and Blog
The annual report noted that a trustee seat need would need to be filled as the seat vacated by Christine Timko that was later filled by Teresa Rankin by appointment, would become vacant in September 2018. The annual report noted that this term would run through 2020, but Susan Southwick recalled that the Society’s bylaws state that trustee terms are for three years and are supposed to be staggered. As such, this would make the term for this trustee seat to run through 2021, not 2020.
A motion was made by Dennis Myers to accept the annual report (with typographical errors and other changes to be made later); Patricia Cafferata seconded. All in favor.

V. Project Progress Reports
A. Oral Histories
Peter has a concern, expressed by Terry Rankin, that we have missed a generation of judges and that we do not have a list to start another round of histories. He thought some of the Justices of the Peace might also be worthy of consideration for a history. The thought is that we do not have anyone “current” to pursue for future histories.
The person at UNR who took care of the oral histories, Alicia Barber, is no longer with the University. Her expertise would be beneficial in training others to complete oral histories as they are very complicated to do. Jeff Kintop mentioned he knew how to contact Barber and he would reach out to her.
It was suggested that we work with Brad Williams, Director of the Ninth Circuit Judicial Historical Society. He has done oral histories as well, and we may be able to make use of some his contacts and resources.
Discussion of whether a history had been completed for Judge Bybee.
It was agreed that we need a new list of judges to pursue and names should be suggested to Peter. The goal was for each member to submit three names of possible interviews to Peter by November 1, 2018. 
Motion to submit up to five names for future oral histories to Peter Smith by November 1, 2018 was made by Karen Baggett; Clinton Case seconded. All in favor.
Janette Bloom stated Victoria Mendoza says she has made progress on Judge Mendoza’s history.
B. Ten Cases Exhibit
Jeff stated that late October or early November for an event at which the Governor would attend. He would look into the Governor’s availability.
C. Nomination of Further Interview Subjects
This was addressed as part of the oral history discussion.
D. Discussion of Hiring Professional Facilitators
Jeff plans to talk to Brad Williams and Alicia Barber about this.

VI. Election of Trustees
Susan Southwick nominated Teresa Rankin to serve as Trustee through 2021; Janette Bloom seconded. All in favor.
VII. New Business
The only new business that was announced was the selection a date for the March 2019 Board of Directors meeting. The date and time will be March 22, 2019 (a Friday).
VIII. Adjournment
The meeting of the membership adjourned at 1:17 pm.

Respectfully submitted,


Jason R. Sowards
Secretary.

March 2019 Minutes

Minutes of the 2019 Semi Annual Meeting of the Board of Trustees

of

The Nevada Judicial Historical Society

Friday, March 22, 2019

Red’s 395 Grill

Carson City, Nevada

I. Call to Order – Peter J. Smith, Chairman

• The meeting was called to order by Chairman Smith shortly after noon. Present were paid members Jeff Kintop, Chief Justice Mark Gibbons, Peter Smith, Jason Sowards, Jim Smith, Dennis Myers, Terri Rankin, Karen Baggett, Jannette Bloom, Susan Southwick, and Patricia Caffaretta. Also in attendance to report on an oral history was Victoria Mendoza.

II. Approval of Minutes of Annual Meeting of Board (September 21, 2018)

• No comments or corrections for the minutes. Chief Justice Mark Gibbons moved to approve the minutes; Susan Southwick seconded. All in favor. 

III. Treasurer’s Report – Jannette Bloom

• Treasurers report current through December 31, 2018. Membership dues did not come in until 2019, when they would ordinarily come in in 2018. But overall, the Society still has more money than before with no expenses.
• Motion to approve the Treasurer’s report was made by Dennis Myers; Terri Rankin seconded. All in favor.

IV. Medallions

• Susan Southwick brought up the issue of the medallions, specifically regarding the inventory. Clint Case bought two complete sets last year, reflected income. And someone from Illinois bought two separate medallions. This issue was also brought up during the membership meeting in the fall. 
• Peter suggested we lower the sales price for the medallions until the price of silver increases. Chief Justice Gibbons purchased one of the 2003 medallions for $25 (down from the current price of $35). Peter calculated the inventory to be 349 medallions plus the complete set remaining (354 total).
• Peter asked if anyone wanted to make a motion to lower the price of the medallions because they aren’t selling at all at the current price of $35. Susan said that it cost approximately $25 to make the medallions so we should not sell them below that cost; Peter agreed. Susan Southwick moved to change the sales price to $25 each for the medallions; Chief Justice Gibbons seconded; all in favor.
• Peter then asked if anyone wanted to take on marketing the sale of the remaining medallions. The Legislature gift shot was suggested, but apparently this venue had been pursued before with a high commission and was generally a hassle to deal with. There was a suggestion to market to the new district court judges. Chief Justice Gibbons said he would look into giving the medallions as retirement gifts (where the funding would come from to do so). 

V. Reports on Pending Matters

1. John Mendoza’s Oral History

• Victoria Menodoza told stories about her father. There was discussion about adding an introduction/foreword/addendum incorporating the stories/background she offered about her father that are not included in the oral history.
• Victoria completed the editing of the oral history. The next step is to get those editorial changes into the transcript, then index, and then an introduction. 
• Discussion was made about getting data off a 3.5” floppy drive to a flash drive. Jannette Bloom agreed to incorporate the changes and create the index. Peter agreed to get the content from the floppy drive transferred to a usable format.
• The transcripts came from UNLV. As such, they are joint owners on this oral history, so when the title page and introduction are completed, they will need to be given some form of attribution. 
• There was also discussion about Judge Mendoza memorabilia and where might be the best place to donate it. 

1. Final Edits and Indexing of Oral Histories; Printers’ Services

• Jannette Bloom reported on page count for all outstanding oral histories; Claiborne’s history is the only one that hasn’t been indexed because it’s in excess of 600 pages. 
• Peter Smith inquired about the “edition” information for the oral histories. Our books are known as the second edition; the transcripts are considered the first edition. Our versions are different because of reformatting, pagination, and indexing.
• Jannette recommends reprinting the histories one more time as the page counts are as final as they are going to be (excluding Claiborne history). Karen Baggett moved to approve a second printing; Jeff Kintop seconded; all in favor. 
• Susan Southwick also recommended that for future oral histories, we pursue on-demand publishing so that we do not have an inventory of books.
• Peter asked if this could be completed by September. Claiborne seems to be the only possible history that cannot be completed. The consensus is that September is a reasonable date to have the other histories completed.

1. 10 Cases Exhibit

• An ongoing project. Peter inquired whether there remains a need to have a celebration for the exhibit. We still have CDs and brochures for the 10 Cases; Jeff Kintop recommended we get rid of our stock of these items as part of any celebration that is ultimately planned. The thought is that something would happen during the legislative session, probably May. 
• Jeff Kintop asked that it be placed in the minutes that he would actively work toward setting up an event for the 10 Cases exhibit. He said he would work with Peter Barton for more information. Peter Smith mentioned we have money to assist with any event. 

1. Oral History Prospects and Methodologies

• Jeff Kintop asked that it be placed in the minutes that he would complete the edits of Judge Fondi’s oral history. 
• There was discussion as to whether the Fondi history would work better as an article or something else as it’s not consistent with the other oral histories. 
• Jeff Kintop inquired how much money we still have with the Ninth Circuit Judicial Historical Society. Whatever money we have has not been spent. Allegedly, Brad with the 9^th Circuit stated that transcriptionists would be available to help with histories. 
• Also discussed the priority for the next round of histories. One suggestion was Justice of the Peace John Tatro because a JP has never been the basis of a history and his history with a drug diversion program. Also suggested was Judge Bybee as author of “the torture memo.” 

VI. New Business

• The next Board and Membership meeting was set for Friday, September 6, 2019.

VII. Adjournment

• The meeting was adjourned at 1:50 p.m.